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Avoid leaching into resources meant for other PRINCE2 products

How to keep your project needs and wants, neat and trim

Blog   |    21st August 2021   |   Rupali

Introduction

How do you avoid overly utilizing resources? How do you keep from wasting project resources by putting too much into your product? It is important to know that over utilization and waste are risks to your PRINCE2 project. However, keeping a check on your project resources shouldn't constrict your product. This blogpost will tell you how!

Key takeaways:

*A product is what you put into it. *It is important to know your product very well. *This tells you exactly what you need for your project. *It is important to develop this habit for other PRINCE2 projects as well. *Courses you should take when you want to learn more about managing project risks.

How to avoid spilling into other projects

A product is what you put into it. It is important to exactly what you put into your product. So that you can stick to those resources and not use more than what the product really requires. To achieve this end, as a PRINCE2 project manager, you need to know your product very well. For taking up resources assigned to other products and projects means you are putting too much into your project. It is not easy to recover those high costs, and you are not only affecting your product, but other products as well, because then too little gets put into them and that may hamper those products' performance. Hence, it is prudent to keep a good hold on your product. In fact, make this a part of the organization's culture, and repeat this for all PRINCE2 projects.

An example

Suppose you are a project manager with an active project. You are creating a product. You get in touch with leadership, project executives, customers, and suppliers to know what exactly goes into your product. You sit through several meetings with executives and customers to finalize the final shape of the product. You also develop suitable branding for the product. All this within the resource limit assigned. How? The results are achieved because you knew the product very well. Also, the branding and packaging of the product are just right for it. The resources are put in together as a right mix, and this don't take the spotlight away from the other products your company makes. It is important to remember this for all the other PRINCE2 projects you may be assigned in the future. Knowlathon has been for long, a provider of PRINCE2 trainings. Not only do you attend a training, but also you can validate your skills by sitting a certification exam. You then get a PRINCE 2 certificate. We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner. If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation. If you want to lead projects actively, you may take the PRINCE2 Practitioner course. Save yourself the time by doing a three day blended PRINCE2 course. Newer ways of software development led to Agile practices being widely popular. Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products. Now, for you, we have the PRINCE2 Agile route. Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after.

Check out our range of PRINCE2 courses

E-mail is a godsend for PRINCE2 project managers

How are risks managed with PRINCE2 Agile?

Blog   |    21st August 2021   |   Rupali

Introduction

How does your product cut through a sea of similar products?

How do you handle this risk that most project managers face during the pandemic?

It is important to first recognize this risk to the viability of your PRINCE2 project.

Then, you can find ways and means of dealing with it as your product takes shape.

This blogpost will tell you how.

Key takeaways:

*A product is what you put into it.
*It is important to know what you put into a product.
*Based on this, you can price the product fairly.
*Customers are ready to pay a fair price when they see that you know your product well.
*Courses to ensure your knowledge of project management and risks remains relevant.

On steadily gaining a market during the pandemic

A product is what you put into it. Literally and figuratively.

That affects the final shape of the product.

It is very important to know what you put into the product very well.

More so, when similar products are being viewed by the market continuously.

Because of the pandemic, people have been spending a lot of time online, and have been consuming information at an alarming rate.

When faced with so much choice, how would your product maintain its appeal?

You, as a project manager have to know your product inside out.

That is how you can contribute to a fair price being put onto the product.

When the customers know that your company is walking its talk, and when they know what they are paying for, they are ready to pay the fair price.

And more such customers mean that your PRINCE2 project will meet its business assurance criteria.

An example

Suppose you are a project manager, and have a PRINCE2 project going.

You are creating a product.

Your customer is a leading supplier of the product to the market.

You manage the project hands on, by actively participating and getting to know the product very well.

You then explain the final shape of the product to the customer and explain how the market they are targeting is ready to pay the price they would be charging.

You not only hand over the product to the customer, but also empower them with the necessary subject knowledge, so that they can be seen as a market leader when it comes to your product.

This is how you deal with the risk of facing a market which already knows what they are buying beforehand, by making your product stand out in a sea of information overload.

Knowlathon has been for long, a provider of PRINCE2 trainings.

Not only do you attend a training, but also you can validate your skills by sitting a certification exam.
You then get a PRINCE 2 certificate.

We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner.
If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation.

If you want to lead projects actively, you may take the PRINCE2 Practitioner course.

Save yourself the time by doing a three day blended PRINCE2 course.

Newer ways of software development led to Agile practices being widely popular.
Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products.

Now, for you, we have the PRINCE2 Agile route.

Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after.

What does the PRINCE2 Risk Theme apply to?

What does the risk theme do, according to PRINCE2 ?

Blog   |    21st August 2021   |   Rupali

Introduction

Does the Risk Theme tell the project manager how to deal with risks that their product faces?

Or does it guide the Corporates on how to deal with Corporate risk?

The answer to the first question is yes. After all, it is expected to address risk management.

However, the answer to the second question is no.

This blogpost will tell you how the two are different.

Key takeaways:

*A product is what you put into it.
*The risk theme tells you how risk could affect what you could be putting into a product.
*Only a few corporate risks could end up affecting your particular product.
*Hence, the risk theme of PRINCE2 deals with only those risks that could affect your product.
*Courses that you can take in order to learn more about the various themes of PRINCE2.

Whom does the Risk theme guide?

A product is what you put into it.

Risks affect the way your product would turn out to be.

In other words, risks affect what you can put into your product.

Thus, risks affect the product, and are the lookout of the product manager.

However, there are some risks that affect the business in totality.

For example, risks that affect other product lines of the business that are already out into the market, and which do not have any relation with your project whatsoever.

These are not to be considered by a project manager who is taking care of a completely different product.

There could be other risks, like the risk of theft to the premises of a factory the business owns, which is not related to your product at all.

These are corporate risks and they are dealt with at Corporate or Programme level.

The Risk Theme of PRINCE2 applies to the risks that the project manager must take care of while creating their product, and not the whole business.

Hence, the Risk Theme does not apply to Corporate Risks.

An example

Suppose you are a Project Manager and have a PRINCE2 project going.

You are creating a product.

While doing this, you face a risk: What if customers do not like your product?

Then they will not buy your product and the production costs would not be recovered.

In response to this risk, you conduct a survey, and find out that customers recognize your company's brand better than singular products.

So you decide to design your product with the relevant branding and brand logos to stand out.

So you see, this was a risk pertaining to your particular product, and you had the necessary stuff at hand to deal with that risk as a project manager.

The Risk Theme advises you to take care of risks which fall in your ambit as a project manager, and for which you have the authority and materials at hand.

Knowlathon has been for long, a provider of PRINCE2 trainings.

Not only do you attend a training, but also you can validate your skills by sitting a certification exam.
You then get a PRINCE 2 certificate.

We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner.
If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation.

If you want to lead projects actively, you may take the PRINCE2 Practitioner course.

Save yourself the time by doing a three day blended PRINCE2 course.

Newer ways of software development led to Agile practices being widely popular.
Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products.

Now, for you, we have the PRINCE2 Agile route.

Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after.

Check out our range of PRINCE2 courses



A holistic view of risk for PRINCE2

Why is risk management necessary for PRINCE2 ?

Blog   |    21st August 2021   |   Rupali

Introduction

What is the connection between risks and PRINCE2 projects? How do you keep your product what you want it to be, all throughout the project? It is important to understand the risks to your project, and the risks that your product faces. Risks, more often, come from various sources. It is important to keep track of them all throughout your PRINCE2 project.

Key takeaways:

*Your product is what you put into it. *Risks affect that. *Risks come from various sources. *The earlier you catch hold of risks, the better. *The courses you can opt for if and when you want to learn how to deal with risks to your PRINCE2 project.

The 'Why' of PRINCE2 Risk Management

A product is what you put into it. Risk, or the very bare form of uncertainty, affects what you can put into your product. This in turn has an effect on what the final form of your product would be. Risk should not be isolated, in order to be managed effectively. Why? Because, often, it is not just one risk that your product would face. Risks come from various sources. It is important to collate these risks in order to decide what you would be doing to soften their impact on your product, and keep your product intact. A cohesive risk management strategy emerges from here. In order to plan a strategy, it is important that you are aware of what your product would face. The earlier you do this, the better is your strategy.

An example

Suppose you are a project manager and are leading a PRINCE2 project. You are creating a product. Your customer is one of the leading suppliers of that product to the market. You are on a call with this customer, and they tell you that the final form, look, and feel of the product that you are aiming for is going to raise the cost of the product in the market. As they frequently supply this kind of product to the market, they know that buyers do not like to pay that price for a product like yours. You note this risk and immediately act on it, thus modifying the way your product is going to appear finally. As you have just seen, risks often come from places where you least expect them. The earlier you anticipate this bare form of uncertainty, the better. Knowlathon has been for long, a provider of PRINCE2 trainings. Not only do you attend a training, but also you can validate your skills by sitting a certification exam. You then get a PRINCE 2 certificate. We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner. If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation. If you want to lead projects actively, you may take the PRINCE2 Practitioner course. Save yourself the time by doing a three day blended PRINCE2 course. Newer ways of software development led to Agile practices being widely popular. Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products. Now, for you, we have the PRINCE2 Agile route. Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after.

Check out our range of PRINCE2 courses


A business case helps your PRINCE2/PRINCE2 Agile project get the right recognition

Why a business case is necessary for your PRINCE2 project

Blog   |    31st July 2021   |   Rupali

Introduction

How do you make sure your leaders spot the value in your product? How do you do this early on, and provide a way for everyone to visualize your product even before the project starts? You need to understand the importance of making a strong business case for your product in order to achieve all of the above. When you write a great business case for your product, it becomes easier to understand what your project is all about, just at the outset. How to exactly do all of this, is what we are going to see in this blogpost.

Key takeaways:

*How to be communicative about your product. *How to add to the appeal and interest surrounding your product. *How to increase confidence in your project. *How business cases work for PRINCE2 Agile projects as well. *What courses to choose if you are interested in helping to visualize your product even when it is not created.

Raising the communicative bar

A product is what you put into it. And what is put into it affects the final form of the product. It is important to communicate this early on, so as to make the leaders comfortable with your product. More importantly, this can be tied into a business case. A business case written with the final form of the product in mind can go a long way in putting out the crux of the product across various layers of the organization. Suppose you are a product manager and have a project going. You are creating a product. You have plans to simultaneously start creating a digital identity for the product. You put this down in a business case. The business leaders understand from your business case, that in the present scenario, it is wise to have a digital presence that is easily accessible to customers. They strike a partnership with a social media company, a third party supplier, who helps you with creating the digital identity that your product warrants. This business case has helped you build your product the way you want it.

Lets recap what we have seen:

*It is important to be communicative about your product, which is in turn formed by what is put into the product. *A good way to start is by writing a great business case. *A solid business case will communicate the stuff your product is made up of. It communicates the crux of your product across various organizational layers.

Strategic communication helps gain a solid standing

Having a fantastic business case helps communicate the form and shape of your product. After all, you are going to put a everything, the absolute world, into your product. And that will affect the way your product is going to come across to people. Hence fixing that into your business case helps your product reach across to strategic leadership, just as it is. Not only that, leaders will perceive the confidence you have in your product. A good business case will help them see what you are ready to put into the product, and they begin to eye your your product with an interest as to how it would turn out. This sense of interest increases the appeal of your product. I'll refer to the same example that we saw before. You are a project manager with an active project. You are creating a product. Not only that, you are creating a digital identity for the product. Your business case helped you gain third party support for the digital identity of the product. Due to the social media package that the supplier company has for you, it becomes easy to get your digital product out at a faster rate and lower cost. It as well, becomes easier to increase visibility into what went into the making of the product, because you could focus more on the costs of the materials, with the savings you made on the digital side. You update your business case to reflect this.

Lets recap!

*A product is what you put into it. *This affects the form and shape of the product. *A strong business case helps you convey the form that the product takes, across to various people in leadership positions. *It raises the interest these people would take, in your product. *This raises the overall appeal for your product and ensures sustained effect of your project.

Ensuring continued investment and support

After all, a product becomes what you put into it. We saw that this affects the form and shape of the product. A valid business case increases visibility into what is put into a product, hence it informs leadership of what the product is going to be like, even before work on the product has started. When that happens, senior leadership know what it is going to take to create the product and that you as a project manager are going to make it a reality. They now know that the project is going to see completion after the effort being put into it. This assures them that it is safe to invest in and provide continual support for, your project. We'll yet again continue with the same example. You are the project manager with an active project. You are now creating a digital identity for your product by engaging the help of a third party, who have a social media package for you. After that happened, you updated the business case. In doing that, you have been transparent with your leadership of what it has cost you to create the product and how much of a value bundle your product is . Because of the success of the digital identity of your product, you have been able to spread the enthusiasm for your product. This is noted by the senior leaders and they have extended all the whole-heartedsupport for the project, saying that whatever you need to complete the project will be available to you.

Lets recap!

*The shape and form of your product should be continuously conveyed to the various people affected by your project. Especially your leaders. *A strong business case helps raise the appeal of your product by doing just that. *When your product appeals to leaders, it means it is going to find support. *That makes it a safe bet for investors and senior management who look at your project from an investment perspective. PRINCE2 methodologies have been the driving force behind projects for a very long time. These have been adjusted to reflect changing project requirements, like shorter and quicker development spans, not very unlike those characteristic of Agile Software Development. However, whatever may be the case of a project, some things will never change. Your project will always involve the creation of a product. It will always involve putting something into a product. This will affect the form and shape of a product. The shape and form of a product are innate properties of that product. A business case always communicates the final form your product is going to take, from the start of the project. If the product is going to take a different form, the business case will be suitably updated. This hold true for both PRINCE2 and PRINCE2 Agile projects. Both kinds are after all projects. They would lead to the creation of products. A business case is meant for the product created. It communicates the efforts and materials being put into a product, and hence raises the overall interest in the product. That is why, both PRINCE2 and PRINCE2 Agile kinds of projects need a business case to enhance the visualization of the product being created.

Lets recap!

* We looked at a primary difference between PRINCE2 and PRINCE2 Agile. *The latter comes from new software development techniques. *A valid business case is necessary for the product. *We looked at an example that focused on products, and not on the methodologies. *The project in case could have been PRINCE2 or PRINCE2 Agile. *Creation of products is universal in both cases, and a strong business case is meant to cater to products. *Hence, a fortified business case is universal for both PRINCE2 and PRINCE2 Agile.

Knowlathon has been for long, a provider of PRINCE2 trainings. Not only do you attend a training, but also you can validate your skills by sitting a certification exam. You then get a PRINCE 2 certificate. We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner. If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation. If you want to lead projects actively, you may take the PRINCE2 Practitioner course. Save yourself the time by doing a three day blended PRINCE2 course. Newer ways of software development led to Agile practices being widely popular. Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products. Now, for you, we have the PRINCE2 Agile route. Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after.

Check out our range of PRINCE2 courses


How value propositions can add value to your project

Blog   |    31st July 2021   |   Rupali

Introduction

How do you keep your project afloat and ensure it goes all the way to completion? How do you make sure your project has the necessary support? You need to understand the importance of value propositions for your product in order to achieve all of the above. When your product has a strong value proposition, it becomes easier to understand what your project is all about. How to exactly do all of this, is what we are going to see in this blogpost.

Key takeaways:

How to convey the look and feel of your product.

How to increase the charm and appeal of your product.

How to secure the right investment for your project.

How value propositions work for PRINCE2 Agile projects as well.

What courses to choose if you are interested in increasing the appeal of and investment in your product.

A key factor when considering value propositions

A product is what you put into it. And what is put into it affects the final look and feel of the product. You must communicate the look and feel of the product at various stages of the project. More importantly, this look and feel can be put into a value proposition. A value proposition crafted with the look and feel of the product in mind can go a long way in putting out the crux of the product across the organization. Suppose you are a product manager and have a project going. You are creating a product. In the interval on the way to delivery, you start to simultaneously create a digital identity for the product. There is a third party who helps you with a social media package. You begin to provide regular teasers about what went into the making of the product. This activity has helped you build a solid value proposition for your product. Gradually, as you tease the audience, people begin to see what the stuff the product is made up of and what it means for them.

Lets recap what we have seen:

*It is important to communicate the look and feel of your product, which is in turn influenced by what is put into the product. *A good way to start is by building a solid value proposition. *A good value proposition will communicate the stuff your product is made up of. It communicates the crux of your product across various organizational layers.

Increasing the appeal of your product

Having a good value proposition helps communicate the look and feel of your product. After all, you have put a good something into your product. And that affects the way your product is going to come across to people. Hence tightening it into your value proposition helps your product reach across to various people, just as it is. Not only that, people will think it fair to pay for just what they are getting. A good value proposition will help them see what they are paying for, and you can then charge for what you have put into the product. This sense of fairness and transparency increases the appeal of your product. I'll refer to the same example that we saw before. You are a project manager with an active project. You are creating a product. Not only that, you are creating a digital identity for the product. You have engaged a third party for social media support to get the product out. While doing that, you create a chargeback policy for your product that helps people pay only for what they receive. This makes your product a bundle of value that appeals to a wide range of people.

Lets recap!

*A product is what you put into it. *This affects the look and feel of the product. *A strong value proposition helps you convey the look and feel of the product across to various people. *It also raises visibility into what a customer will be paying for. *This raises the overall appeal for your product and ensures sound viability of your project.

Ensuring a safe base for investments

After all, a product becomes what you put into it. We saw that this affects the look and feel of the product. A valid value proposition increases visibility into what a customer will be paying for a product based on the look and feel of it, thereby increasing its appeal to an audience. When that happens, senior leadership know that people are actually going to buy or invest in your product once the project is over. They now know that the project is going to recover what is being put into the product. This assures them that it is safe to invest in and convince investors for, your project. We'll yet again continue with the same example. You are the project manager with an active project. You are now creating a digital identity for your product by engaging the help of a third party, who have a social media package for you. Now using that, you have crafted and conveyed a great value proposition for your product. You have even been transparent with your customers of what it has cost you to create the product and how much of a value bundle your product is for the intended audience, because they will be only paying for the features. Because of the success of your chargeback mechanisms, you have been able to spread the buzz for your product. When it reaches the senior leadership of your company, they too want to contribute by seeking the help of two venture funding companies who would be interested in your project!

Lets recap!

*The look and feel of your product should be continuously conveyed to the various people affected by your project. Especially your customers. *A strong value proposition helps raise the appeal of your product by doing just that. *When your product appeals to people, it means it is going to find buyers. *That makes it a safe bet for investors and senior management who look at your project from an investment perspective. PRINCE2 methodologies have been the driving force behind projects for a very long time. These have been adjusted to reflect changing project requirements, like shorter and quicker development spans, not very unlike those characteristic of Agile Software Development. However, whatever may be the case of a project, some things will never change. Your project will always involve the creation of a product. It will always involve putting something into a product. This will affect the look and feel of a product. The look and feel are innate properties of the product. A value proposition always conveys the look and feel, the innate characteristics of a product. This hold true for both PRINCE2 and PRINCE2 Agile projects. Both kinds are after all projects. They would lead to the creation of products. A value proposition is meant for the product created. It conveys the innate stuff put into a product, and hence raises the overall appeal of the product. That is why, both PRINCE2 and PRINCE2 Agile kinds of projects need a value proposition to create that sort of effect about them.

Lets recap!

* We looked at a primary difference between PRINCE2 and PRINCE2 Agile. *The latter comes from new software development techniques. *A valid value proposition is necessary for the product. *We looked at an example that focused on products, and not on the methodologies. *The project in case could have been PRINCE2 or PRINCE2 Agile. *Creation of products is universal in both cases, and a strong value proposition is meant to cater to products. *Hence, a value-adding value proposition is universal for both PRINCE2 and PRINCE2 Agile. Knowlathon has been for long, a provider of PRINCE2 trainings. Not only do you attend a training, but also you can validate your skills by sitting a certification exam. You then get a PRINCE 2 certificate. We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner. If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation. If you want to lead projects actively, you may take the PRINCE2 Practitioner course. Save yourself the time by doing a three day blended PRINCE2 course. Newer ways of software development led to Agile practices being widely popular. Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products. Now, for you, we have the PRINCE2 Agile route. Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after. Check out our range of PRINCE2 courses

Directing a project vs Initiating a project

Blog   |    30th July 2021   |   Rupali

Introduction

As a project manager,you have a good chunk of the business. You are putting absolutely everything into a product. And that product is going to work wonders for the business.

So where do your ideas go? Into a product. And how does that work? Answering this throughout a project is what directing the project is all about.

But essentially, your ideas are going into a product. Yes, into the product. So you will need to start doing it at some point. That is what starting or initiating a project is all about.

So, in this blogpost, we are going to look at the following takeaways:

Directing a project

Initiating a project

Directing vs initiating

How this works for PRINCE2 and PRINCE2 Agile

What courses to choose if you are interested in studying how to make the best use of direction for your project, and how to make an effective start on your project.

Directing a project

Suppose you are a project manager.

You are on a project to create a product. You want to put your unique ideas into the product.

So you plan with the executives and your project teams. Then you begin work.

The product takes shape according to your ideas.

Essentially you are pulling all stops to put your ideas into the product.

While doing that, your executives come up with a solution to an issue you encountered. They have a sanctioned budget for you to build a digital image of your product across several channels by fostering business partnerships with the channel heads.

This is what directing a project is all about.

You are looking to put the absolute world into a product.

Directing a project is a way of helping you do just that, all throughout a project.
While directing a project, the means and ways to help you put the absolute world into a product are secured to make the whole project an easier set of tasks.

For example, you saw that the digital identity of the product in our example was made a reality by the senior management who were keeping an eye out for the product while it was being made.

Directing a project helps the project manager put their best efforts into the product.
The actions taken when directing a project help the product be the best version of itself, for the organization.

In a nutshell, directing a project:

is a strategic activity.

The leaders of an organization keep an eye on the product being made.

They, together with the executives and the project manager, find solutions.

So that the project goes on smoothly.

And the product is exactly what the organization envisioned.

Initiating a project

I repeat, you are on the journey towards putting your absolute everything into a product.
You have this whole idea enclosed into a capsule, in your mind's eye.

Now is the time to get it out in front of the organization.
You have to put it out, loud and clear.

That's where the notion of a business case comes to help you out.
The business case contains a value proposition.

This helps you to frame a picture of the product and what you will be putting into it, for the leaders who will be guiding you on the way to that destination.

Initiating or starting the project involves getting your product's business case and value proposition out for the business.

So that the leaders can help you fructify your aims with the product, and foremost, so that they know what the product is all about and whether now is the right time to start with the project.

So you see, initiating or starting a project is part of directing it.

The main reason for including this as a separate point on the project pathway is that you are spurred to take action upon the vision you have for your product.

You have to start at some point, and that point is starting or initiating a project.

Let's recap what we have seen so far:

Starting or initiating a project is a project management tactic.

You have a vision for the product and what to put into it.

Initiating a project helps encapsulate that vision.

Making a business case and a value proposition for the product are part of intiating a project.

They help to secure resources for your project.

Directing vs Initiating

I'll remind you of the little example that we saw at the beginning. The project came to a point where creating the digital identity of the product was necessary.

The leaders came forward with the necessary resources for the product's digital identity.

That's how directing a project is a strategic activity. It involves keeping the product's attributes in view all the time and taking care of any impediments to those attributes.

In the same example, the point where the product was thought of was the initiation point . It was from there that the vision for the product was developed.

Initiation of a project is a part of the overall strategy of the business. Putting your ideas into the product is part of the overall strategy of creating a product for the market.

Now, in the same example, we saw that direction of the project involved responding to various plans for the project, for instance forging strategic partnerships for establishing the digital identity of the product.

On the other hand, initiating a project is more communications involved. For instance, starting to put your ideas into a product involves a value proposition that states exactly what you want to put into a product.

After the project ends, the product has to live a life of its own. Directing a project takes care of the future of the product.

For instance, the leaders and executives made resources available for creating a digital identity of the product that would affect its lifecycle.

Initiation of a project involves setting the stage for creating a product, which is short in nature. It is limited to announcing that you are ready to put your ideas into a product.

Let's recap what we have seen:

*Directing a project is strategic in nature, whereas Initiating a project is part of that strategy.
*Directing a project is tactic and plan rich, whereas Initiating a project is more communications rich.
*Directing a project involves taking care of a product's future, whereas Initiating a project is a temporary stage.

PRINCE2 methodologies have been the driving force behind projects for a very long time.
These have been adjusted to reflect changing project requirements, like shorter and quicker development spans, not very unlike those characteristic of Agile Software Development.

However, whatever may be the case of a project, some things will never change.

Directing involves taking care of the future of products while still in development.

Initiating involves announcing what you are ready to put into a project.

This hold true for both PRINCE2 and PRINCE2 Agile projects.

Both kinds are after all projects.

They would lead to the creation of products.

All products need to nurtured while the project is on. Initiation helps secure the necessay buy-in, and direction helps secure the resources.

That is why, whether Agile or not, PRINCE2 projects always have the directing and initiating steps.

They are meant to care for the products, irrespective of the methodology.

Let us recap:

* We looked at a primary difference between PRINCE2 and PRINCE2 Agile.
*The latter comes from new software development techniques.
*Directing and Initiation or Starting are necessary for the product.
*We looked at an example that focused on products, and not on the methodologies.
*The project in case could have been PRINCE2 or PRINCE2 Agile.
*Creation of products is universal in both cases, and Direction and Initiation are meant to cater to products.
*Hence, Direction and Initiation are universal for both PRINCE2 and PRINCE2 Agile.

Knowlathon has been for long, a provider of PRINCE2 trainings.

Not only do you attend a training, but also you can validate your skills by sitting a certification exam.
You then get a PRINCE 2 certificate.

We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner.
If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation.

If you want to lead projects actively, you may take the PRINCE2 Practitioner course.

Save yourself the time by doing a three day blended PRINCE2 course.

Newer ways of software development led to Agile practices being widely popular.
Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products.

Now, for you, we have the PRINCE2 Agile route.

Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after.

Check out our range of PRINCE2 courses



Why your PRINCE2/PRINCE2 Agile project should support an overall strategy

Why your PRINCE2 projects should be part of a larger scheme

Blog   |    30th July 2021   |   Rupali

Introduction

As a project manager, you are really busy making those nice products for your company. Ever wondered what place does your product occupy in the organization? Why in a particular position is your product slotted? When you understand and accept that there is a larger scheme in place that suits your company, it becomes easy to answer these questions. You should understand the company's strategy, so that it becomes easy to know how to prepare the organization to deal with the products your teams develop. When this is clear, it becomes easier to fit the pieces together.

Key takeaways:

* How your products occupy a certain place and position in the organizational scheme of things. *Why it is important to recognize that position. *How strategy binds everything together. *How strategy supersedes any methodology your project may use, like Agile. *What courses to choose if you are interested in studying how to prepare your product against an organizational strategy.

Positioning your products

As a project manager, you have the business. You are creating products for the company, and your products have the unique stamp of your ideas. Your products are bearing a certain form, and that is solely because of your efforts. The forms and shapes your products take on are so meaningful, that they represent your ideas, to the business. Your ideas then become part of the business's identity. The products that you create are thus absorbed into the core identity of the business. They are thus full of meaning for the company. The business responds to your products by incorporating them into a strategy. I'll explain with the help of an example. Suppose you are the project manager. Your company has a project in place to create a product. Now, the project has come to stage where delivery has started and the product has taken a particular shape and form. The executives and you attend meetings to decide what the product's digital identity will be. It is then decided that a third party will be responsible for depicting the product's visual attributes on online platforms. So you see, the company sees the shape and form of your product and positions it accordingly. That is it decides to take a further course of action fit for your product. The product has secured a place within the organization's plans.

Let's recap what we saw thus far:

We started with the question: *How do your products occupy a certain place in the organization's plans? *We saw that your ideas gave a shape and form to your product. *We saw that those attributes of your product were of some importance to the business. *In fact, that is what gave your product, a standing in the company. *Not just that, the company sees the attributes of your product and decides what to do with it. *In other words, the company has a strategy for your product. You, as a project manager, take into account a lot of things to create your product. It is your efforts that help in giving a shape and form to your product. Now, we just saw that those attributes are what helps your product find recognition in an organizational setup. How do you know what place and position does your product hold within your company? As your product is taking shape, you should communicate with people within the business. Those people whose decision making affects the future of the product. You should have a set of tools that makes communication easy. In today's scenario, face to face communication has become difficult. However, do not let that affect your answer seeking journey. Be the one to ask questions. You should keep the focus on the attributes of the product. Ask and see the intensity of the answers. You will easily be able to gauge the position your product occupies from the intensity of those replies. PRINCE2 has always encouraged communication. It is through keeping lines of communication open, that you will know how the business responds to your signature ideas. The business's responses are tactics, and they are led by a strategy. One that has a place for your product.

Let's recap what we saw:

*We asked the questions: *Why is it important to recognize the place and position your product has, in the company's scheme of things. *How to recognize that position. *We saw that the company does place your product. *This place is determined by the product's attributes. *In recognizing the attributes of your product and rating them accordingly, the business is responding to your product with a strategy. *In order to know this on a deeper level, it is important to communicate with relevant people within the business.

Strategy is the binding glue

As a project manager, you have your ideas. These ideas translate into a product as your project progresses. PRINCE2 lets you do that by tailoring the themes and principles to your project. Your product has distinct attributes that are formed with your ideas as the base. The organization has a distinct viewpoint to look at your product. Your product is now part of the organization. It is not just the product, but your ideas and plans that have influenced the organization and won a position for your product. The product with its attributes is now blended as a part of the organization's culture. Your ideas, as an employee affect the organization's setup and form an integral part of the collective culture. In the example I gave you a couple of sections ago, a third party was called by the company to engage with the product's digital identity. So the organization had a viewpoint of its own, with which it looked at the product, and responded with the tactic of calling a third party. This was in turn, influenced by the nature and form of the product. These actions in turn influenced the culture of the company. How? There was a collaboration between the product teams and the third party's staff. Ideas were tossed and exchanged. These influenced the way the product would be seen on various online platforms. This in turn influenced the brand identity of the company. Tactics are led by the way the organization views your products and forms a strategy. Let's recap what we've seen so far: *Your ideas give a shape and form to your product. *Your product gains its attributes down to these. *The organization recognizes the product and has a viewpoint on it. *The product's attributes create a culture within the organization. *Strategies and tactics are born out of culture. PRINCE2 methodologies have been the driving force behind projects for a very long time. These have been adjusted to reflect changing project requirements, like shorter and quicker development spans, not very unlike those characteristic of Agile Software Development. However, whatever may be the case of a project, some things will never change. For example, we saw in the example, the product was being created, then the company decided to engage the help of a third party, and then that influenced the culture of the company. This would hold true if it were a PRINCE2 or a PRINCE2 Agile project. The projects should always be part of a larger organizational strategy. This hold true for both PRINCE2 and PRINCE2 Agile projects. Both kinds are after all projects. They would lead to the creation of products. These products would end up having attributes irrespective of what project methodology is used. These attributes would contribute towards a cultural viewpoint for the whole organization, without the project methodology making any significant difference. We are talking of the product and its attributes, which would exist either ways. That is, if the product was made using normal PRINCE2 techniques or even if the product was made using PRINCE2 Agile techniques, these attributes are what constitutes the product. They exist because of the product, and not because of the specific methodologies. Let us recap: * We looked at a primary difference between PRINCE2 and PRINCE2 Agile. *The latter comes from new software development techniques. *In the scope of our article, we have looked at product attributes and seen how the product affects cultural aspects of an organization. *The product attributes lends the organization a viewpoint to look at the product. That influences tactics. They influence culture. *The viewpoint comes from an innate strategy. *None of this takes into consideration whether the project was guided by PRINCE2 or PRINCE2 Agile principles. *So, that strategy binds everything together holds in both cases of PRINCE2 and PRINCE2 Agile projects. Knowlathon has been for long, a provider of PRINCE2 trainings. Not only do you attend a training, but also you can validate your skills by sitting a certification exam. You then get a PRINCE 2 certificate. We have several options for you: the PRINCE2 Foundation, PRINCE2 Practitioner, and also a blended course:PRINCE2 Foundation and Practitioner. If you just want to know the basic tenets of PRINCE2, you may opt for the PRINCE2 Foundation. If you want to lead projects actively, you may take the PRINCE2 Practitioner course. Save yourself the time by doing a three day blended PRINCE2 course. Newer ways of software development led to Agile practices being widely popular. Given how immensely popular Agile is when resources are strained during times like these, PRINCE2 Agile was written for those who want to speed up development and creation of products. Now, for you, we have the PRINCE2 Agile route. Consisting of the same course types as PRINCE2, we must say our three day PRINCE2 Agile Foundation and Practitioner course is well sought after. Check out our range of PRINCE2 courses


flow of communication activities leading to business value realization

How value propositions can add value to your project

Blog   |    16th June 2021   |   Rupali

It is all about adding value through your products

As a PRINCE2 project manager, you have the business. You are busy bringing together products that primarily, bear your signature touch. By doing that, you are making your way onto putting your touch out for the whole organization to experience. And that experience is brought alive by seamless communication. How is that a possibility? You, as a project manager have to constantly co-ordinate and communicate through all possible channels and communication media. With the business, you have to be constantly consulting with and educating leadership about the special effects of your signature touch. You have to rally for your ideas. The business is not seeking a product, they are looking for value. And you have to hand over your precious ideas to them, on a platter. By way of rallying, you should be suggesting ways and means of using your products so that they can do a better job of achieving the objectives leaders have to achieve. This works the other way round as well. You have to get them to open up about what it is that the business seeks to achieve, maybe this year or this quarter. Then you can work it into your PRINCE2 project by charging up your teams to get on with their work on products that are aimed at achieving those business objectives. A good idea would be to rope in the project executives. By keeping them in the loop, you can spread your touch onto your products, and thereby, to the project leadership. This would not be complete without a little story ! An IT company that developed unique services for large original equipment manufacturing firms, and global software giants had an idea: to develop an email marketing tool that honoured the several years of association they had with their clients.  The email marketing tool contained a database of branding elements of the client companies, for example the brand colours, logos, fonts, and so on. As a result of this, when any of the client's digital marketing departments sought to use the tool to compose an email, they just had to drag and drop their branding elements onto the template, customize the email, and type in relevant text, and voila, email was done! The project manager kept in clear view, ease of use and affordability of the tool all throughout their communication with senior business leaders. This helped in reaching out the tool across all their clients and it was in totality, welcomed by one and all ! To conclude I repeat, the business is busy setting and achieving its own objectives. You, as a PRINCE2 project manager, can make things easy for the business by coordinating and communicating how the very products you seek to develop are going to add value. You need to educate the business about your signature touch and how it is going to help on the road ahead.  Check out our range of PRINCE2 courses

Project plans are of two kinds

Factoring Business Value into your PRINCE2 Plans

Blog   |    16th June 2021   |   Rupali

Plan your PRINCE2 products with business value in mind

As a busy project manager, you have the business. You are busy building products that would potentially be synonymous with your business brand.

And that precisely, is precious to the business. The business has its own identity, and your products are going to propagate that to the world.

This has given the customers a shrewd idea of of what the business stands for. They expect that from your products. And when your products coincide with their expectations, and then some more, it only takes the very things that the business stands for, out for the world to see.

That is why your products stand precious to the business. Hence, the business's unique stamp has to be imprinted onto these.

To do that, you have to sit back and think of ways in which the products are going to resemble the business identity.

You should gain a sharp understanding of that by consulting with several members of the business leadership who are to be trusted with knowing the vision of the business.

Think backwards. Visualize your products receiving a warm welcome from the leadership. List the first two aspects that you visualize them approving of the most.

And then plan the product to include these, and the fall outs of these.

You want your project to be successful financially, don't you? Your products should be earning you a good buck, as well as earning you compliments from the business leadership.

This is possible ! By planning out the product to include the stamp of the business, you will soon walk up that path.

I'll give you an example. An IT company was planning to build an email marketing tool for their clients who were original equipment manufacturers.The web based program had as its main part, an editor which the marketers could use to emphasize their products and services in tandem with the branding that their respective companies were famous for.

The IT company built this tool single-handedly by roping in executives and leaders to gain from their ideas that had influenced the business brand.

The project manager consulted extensively with the leadership and then communicated those ideas to the delivery teams to bring them up to speed on what was expected from this project.

As you will have seen from this story, there were two kinds of planning in progress.

One, was about designing the product to do what it was intended to do, that is compose brand appropriate emails.

The other plan was a comprehensive communications plan.

Here, the project manager got together with leadership and teams to relay across the project, the ideas that made the business what it was, and how to work them into the product.

You have to foresee the need for communication at various stages of the project. Without this communication, there would be failure to dissipate ideas and opinions about the project's purpose, and hence your project would be deadlocked around itself.

The next step would be planning to allow for that communication to take place, and more so in a smooth manner. What would be the use of that communication if it, in itself hurt the progress of the project?

Conclusion

In order to set your PRINCE2 project on the path to earning both income and accolades, plan you must. Your project plans should include not only product features, but also communication that must be facilitated to get an acute idea of what it is that the business truly desires.

Check out our range of PRINCE2 courses

activities needed to bake business value into a project

Bringing Business Value to the forefront, through PRINCE2

Blog   |    16th June 2021   |   Rupali

Why should your PRINCE2 project be supporting business value?

As a project manager, you have the business. Your organization is successful because of a unique combination of resources and situations, and you are one of the leading contributors to that success.

You should make inroads into the knowledge about what factors make your business what it is. In fact, those factors are what your leaders hold precious.

The touch that your business has, has brought with it a steady stream of customers. Customers who desire your offerings because they bear that touch. So it is but natural, that leadership among the business want the organization to retain that identity.

In the light of this logic, you as a project manager, need to see how your products would be imbibing the very touch that makes your business unique to the market.

In that manner, you would be supporting the notion of value to the business, by bringing what is valuable in the eyes of the business to life.

I'll tell you a story. There was an IT organization that served many software and equipment manufacturing companies. After years of association with these key accounts, the IT organization set about developing an email marketing software specifically with its clients in mind.

The editor part of the software incorporated the branding elements, for example, branding colours and fonts, of the client companies. Thus when using the email software, the people at these companies would be able to create promotional emails in no time.

The project manager, in this case, had face to face meetings with several business leaders who were not even involved in the project. The reason was simple: they wanted to truly understand what the business held dear.

It turned out to be the fact that after a decade long supplier-customer relationship with this clientele, the IT company had a good hang of how these organizations presented themselves to the market.

It was down to the efforts taken by the project manager in understanding what stood valuable to the business, that the email software was easily accepted and welcomed by the client companies.

What happens when your PRINCE2 project breathes business value

The first consequence would be a good one. You, as a project manager, would be building products that bear the core identity of the business. Not only would your products find acceptance within your project, but even stakeholders outside the project would be ready with their approval.

The next consequence is as good as the first one. You don't have to spend a load of time managing benefits. The business stakeholders should be able to identify value, when it is so much intrinsically built into your products.

Proposing value to the business becomes easier, because you have spent considerable time and energy understanding it first.

Conclusion

Understanding business value helps your products find a stable direction. Without that, your PRINCE2 project would only be a set of processes without any sustaining focus.

Check out our range of PRINCE2 courses

The role of motivation in PRINCE2 projects

4 Benefits of sticking to your PRINCE2 transformation

Blog   |    11th May 2021   |   Rupali

Your project is going to take a lot of time : What can you do in between?

As a project manager, you have the business. You are busy building products that mean the absolute world to your business. For instance, you may be migrating your brick and mortar office space to the virtual world.

The products that you are developing have a touch of you. After all you have put so much into them in terms of time, effort, energy. You are constantly on the go until the very end. Without a shred of doubt, it's you in a product!

Never, never forget the products you've built to date, and the ones you are building now. Because they are part of you. Always keep this in central view: It's You in a Product. And you've taken a lot to get here.

Let this be the force that drives you everyday. Let this central view be your motivation, your guiding light. It is all going to be worth it, you must remind yourself everyday.A PRINCE2 project is a lot of effort, and you need all the motivation to drive you to the very end.

Unless you have motivation, unless you find a reason that binds everything together, it is likely that you lose the will to continue. The transformation that you are managing is going to take months, possibly years before you see any real value. Without any real motivation, you'll find yourself asking the question: what is it that I'm doing?

So, in the time that your project is getting completed, always keep yourself motivated. Remember, it's you in a product.

The benefits of being motivated and staying on track

I'll tell you a story before I talk of the benefits.

A company wanted to use The Internet of Things technology to shift their entire business to the digital space. The entire company would be living inside their infrastructure, and not in the physical space. They successfully got to this point in three years.

What do you think was the highlight of this transformation? The end result? Or that they got here in record time? Neither. It was the fact that the project manager helped two highly motivated teams perform to the best of their abilities.

Staying motivated helps you stay on track for sustained periods of time.

I'll talk about 4 benefits of sticking to your PRINCE2 transformation.

1. Satisfaction

You are literally hanging to your goals when you are highly motivated. When you stay until the very end, you have the satisfaction of having spent a great deal of energy in reminding yourself of your products, and what you have achieved, and what you will be achieving.

2. Realization

I've spoken about your products resembling you. As you keep reminding yourself of this, you are consciously realizing a lot about yourself. You are realizing the power of You, and what this can mean for a thing like a PRINCE2 transformation.

3. Learning

PRINCE2 methodologies are all about progressing on a continuous learning curve. Unless you learn, you do not progress. Constantly motivating yourself helps you to learn about your products and your goals for this transformation. And that leads to the next benefit.

4. Growth

By constantly motivating yourself you are pushing yourself on the path ahead. And forwards means in the direction of growth, in the direction of putting together products that are the absolute world for your company. Bringing this whole PRINCE2 endeavour to fruition is going to change things for your company. So why not change them for the better?

Conclusion

To stick onto a long project that can be transformational for the business, you need to spend a good part of the time motivating yourself, and that motivation comes from the products you've built and the lessons you've learnt. And until the very end, you need to remind yourself that you got this !

Check out our range of PRINCE2 courses

The extent to which motivation affects PRINCE2 projects

Putting motivational touches to your PRINCE2 initiatives

Blog   |    11th May 2021   |   Rupali

Think you could run out of time? Here's what you can do !

As a project manager, you have a major chunk of the business. It is down to you that products bearing the core identity of your business are being made. For example, you may be managing the making of a new, shiny mobile site for your business. Or you could be running a project to create magic with your business app.

When you are busy with so much, it is easy to stretch your timeline. This is often observed with PRINCE2 projects that are quite short term. At the outset, you think you can easily beat the deadline. It is a short project after all. However tasks begin to pile up to an extent where there is no alternative but to shift your delivery dates.

There is so much to do but the time in hand is quickly slipping away. And when it is a short project, it is as important to meet deadlines as it is to hit KPIs. However, not all is lost. That is where motivation comes in handy. How? I'll tell you a story first.

A company was building an app that customers could use to learn how to choose and use their main products. This was meant to provide a highly interactive experience while not just buying, but also using and maintaining the products in the long term.

The project manager realized ten days into the project, that the developers were feeling overwhelmed. So the whole team sat together to chalk out a doable routine for themselves. But first, everyone decided to take a moment to breathe, inhale, and appreciate how they were bolstering the brand with the new app.

This was repeated everyday until the project was completed with the launch of the app. The entire team declared in unison: those moments taken to completely savour the idea of the app helped them clarify their thoughts on the way towards a full day of work. This helped clear the fog the developers were trudging through.

Moral of the story? Motivating yourself helps develop a clearer picture of what you are seeking to achieve. This holds true for PRINCE2 initiatives as well. The best thought out plans can go awry if you don't know where you're heading.

Keep your products at the centre of your mind's focus. They are yours. Nobody else's. You, as a project manager, have put in so much towards making them what they are. That's a top tip I can give you while you are motivating yourself.

Motivation creates a cadence among PRINCE2 teams

You've just read the story I told you. It was the whole team that could find value by motivating themselves, not just the project manager.

Everyone can find something in this idea of motivation. The products mean something unique for each one. And that unique something must be found and held on to.

When each one of the team finds something in a common thread to hold on to, it means a melting pot of motivation is set stirring. When each member is motivated, they end up contributing to a unified vision. After all, each one of them is going to contribute to making that vision a reality through the PRINCE2 initiative.

Thus, everyone starts off the same page. This brings clarity to the team as a whole and they start setting goals for themselves. Once the team has clear goals, they know what actions they must take on the way forwards. You, as a project manager can keep them motivated along that path and if they need additional tools to reach their goals, that can be arranged for.

You see the rhythm that motivation brings to a team. Once set in motion to this tune, it becomes easy to forge paths that lead to completion of the PRINCE2 initiative. You see,there is no unnecessary time spillage.

Long story short

A motivated project manager and a motivated team works wonders in cutting time losses while in a PRINCE2 project. Just take a few moments to bring everything in perspective, and those few moments will be worth a whole lot in keeping the whole project together.

Check out our range of PRINCE2 courses